December 2020 Board Meeting
JOINT MEETING OF THE BOARD OF TRUSTEES AND
INVESTMENT ADVISORY COMMITTEE
ERS will conduct this meeting virtually; there is no in-person meeting.
All or part of the December 8-9, 2020 meeting of the ERS Board of Trustees may be held by video conference call as authorized under Section 551.127 of the Texas Government Code. THIS MEETING WILL BE CONDUCTED BY VIDEOCONFERENCE IN ACCORDANCE WITH THE GOVERNOR’S AUTHORIZATION CONCERNING SUSPENSION OF CERTAIN OPEN MEETING LAW REQUIREMENTS IN RESPONSE TO THE COVID-19 (CORONAVIRUS) DISASTER. A quorum of members of the Board will participate in the meeting remotely and will be visible and/or audible to the public. Members of the public may access the meeting by clicking https://ers.texas.gov/about-ers/ers-board-of-trustees/2020-december-board-meeting
Members of the public may provide public comment on agenda items presented to the Board by registering first with ERS by submitting an email to Kelley.email@example.com identifying the name of the person requesting to provide public comment and the agenda item no later than 8:30 a.m. on December 8, 2020 for agenda items posted for the December 8th meeting date, and no later than 7:30 a.m. on December 9, 2020 for agenda items posted for the December 9th meeting date. ERS will provide further instructions to those who timely request to make a public comment on an agenda item for either the December 8th or December 9th meeting in accordance with the above instructions.
Tuesday, December 8
Meeting of the ERS Board of Trustees' Audit Committee, Audit presentation | Audit minutes
- State Auditor’s Office Incentive Compensation Audit
- COVID IT Action Review (Consulting)
- Survivor Benefits Audit
- Texa$aver Audit
- Annual Audit Performance and Quality Review
Meeting of the ERS Board of Trustees, Board presentation | Board minutes
9. Executive Session – In accordance with Section 815.3016, Texas Government Code, a quorum of the ERS Board of Trustees will meet in executive session to consider and discuss an alternative investment or a potential alternative investment in a private equity secondary overflow fund. Thereafter, the Board may consider appropriate action in open session. agenda9 materials, agenda 9 video
Following the conclusion of the Board’s consideration of the issues deliberated pursuant to Texas Government Code Section 815.3016, the Board of Trustees will meet in executive session in accordance with section 551.074, Texas Government Code, to deliberate the employment, evaluation and duties of the Internal Auditor of the Employees Retirement System of Texas. The entire quorum of the Board of Trustees will be in attendance at the executive session via video conference call in accordance with Section 551.127 of the Texas Government Code as modified by Governor Abbott’s Emergency Order suspending certain provisions of the Texas Open Meetings Act on March 16, 2020. Thereafter, the Board may consider appropriate action in open session.
10. Review, Discussion and Consideration of Proposed Rules of the Board of Trustees, Texas Administrative Code, Title 34, Part IV, Chapter 63 (Board of Trustees) - (Action), agenda 10 materials, agenda 10 video
- COVID – 19 and Mental Health Telemedicine Update
- Legislative Update
- Legislative Appropriations Request Update
- Plan Year 2021 Fall Enrollment
- RISE Project Update
- Survey of Employee Engagement
- State Employee Charitable Campaign update
- 1836 San Jacinto building update
22. Set 2021 Meeting Dates for the Joint Meeting of the ERS Board of Trustees and Investment Advisory Committee, the meeting of the Board of Trustees and the meeting of the Audit Committee. agenda 22 materials, agenda 22 video
23. Recess of the Board of Trustees – The Board of Trustees will reconvene on Wednesday, December 9, 2020 at 8:30 a.m. with the Investment Advisory Committee to take up the remaining agenda items. agenda 23 materials, agenda 23 video
Wednesday, December 9
Joint Meeting of the ERS Board of Trustees and Investment Advisory Committee, Joint Board of Trustees and IAC presentation
*We are accredited by the State Pension Review Board (PRB) as a Minimum Educational Training (MET) sponsor for Texas publicretirement systems. This accreditation does not constitute an endorsement by the PRB as to the quality of our MET program. Theseagenda items may be considered in-house training provided by ERS to board trustees and the system administrator for purposes offulfilling the MET program requirements. ERS is an accredited sponsor of MET for its system administrator and trustees.
1. Persons with disabilities who plan to attend this meeting and who may need special assistance are requested to contact Kelley Davenport at (512) 867-7772 three to five (3-5) working days prior to the meeting date so that appropriate arrangements can be made.
2. The Employees Retirement System of Texas Board of Trustees committee as a whole and the Joint Board of Trustees and Investment Advisory Committee intend to attend the December 8-9, 2020 ERS Board of Trustees Meeting via videoconference call in accordance with Section 552.127 of the Texas Government Code and with the Governor’s authorization concerning suspension of certain Open Meeting law requirements in response to the COVID-19 (Coronavirus) Disaster.
The Employees Retirement System of Texas Board of Trustees will convene as a committee of the whole on Tuesday, December 8, 2020 to take up Audit agenda items from 9:00 a.m. to approximately 10:10 a.m., and Board agenda items from 10:10 a.m. to approximately 3:10 p.m. The Joint meeting of the Board of Trustees and Investment Advisory Committee is scheduled to meet from 8:30 a.m. to approximately 3:45 p.m. on Wednesday, December 9, 2020, but may hear those items before or after the anticipated time frame. Meetings are tentatively scheduled to follow each other consecutively, but they may start earlier or later than the posted time depending on the length of the discussions within each agenda item and meeting and other circumstances not presently anticipated. Please note that the estimated times and sequence of agenda items are only approximate, and the time reflected in the posted agenda item, order of meetings or agenda items may be moved or adjusted as necessary